Key Considerations for Your COVID-19 Safety Plan by Ben Kollmeyer & Hung Cheung

The COVID-19 pandemic is in full swing, and even with the current emergency public
health measures to reduce the spread of the virus, it is expected to be of concern for an
extended period of time. Organizations must prepare for the near-term impacts, but also
for a “new normal” of how to include protecting their people and stakeholders while
continuing to conduct business with this threat.

What follows are some key considerations and issues that emerge when developing and
implementing an infection prevention plan for COVID-19.

Your Team. Representation on the team, either directly or through outside partners, is
recommended to address health & safety, medical, risk assessment and management,
legal, human resources and operational issues. Coordination between the infection
prevention team and the team managing business continuity is also recommended, as the
issues are intertwined.

Information Management. There has been conflicting information about COVID-19 in
the news media, social media, public health entities, and scientific sources. The team will
need to sort through the noise to keep abreast of what is real and what may be misleading.
This is not only for the benefit of the team to support informed decision-making, but also
to know what stakeholders may be hearing and feel concern about. Primary information
sources include the established public health infrastructure: World Health Organization
(WHO), U.S. Centers for Disease Control (CDC), state and local (e.g., county) public
health departments, as well as federal and state OSHA.

Tiered Action Plan. Making the plan dynamic, with the ability to ratchet controls up or
down depending on circumstances on the ground (e.g., general prevention, community
spread, emergency orders, incident response for on-site case or case exposure).
Work Modification. Evaluate if and how work operations must be modified to control
exposures (e.g., social distancing, working from home, process changes, task
prioritization, engineered exposure controls, use of protective equipment, halting non-
essential activities).

Cleaning/Disinfection. Follow written protocols addressing best practices including what
to clean, where to clean, when to clean, how to clean, who cleans, what products to use,
and what protective equipment to wear. Reinforce protocols with employee training, as
well as monitoring and documentation of cleaning efforts. Consider the availability of
supplies and equipment in the face of increased demand.

Personal Hygiene and Protection. Follow written protocols addressing how and when to
clean under different circumstances, along with common do’s and don’ts. Use and
maintain personal protective equipment per manufacturers recommendations. Continually
educate to create habits of new behaviors (e.g., hand washing, social distancing).
Case/Incident Response. Assess situations where a known case exists or people have
been exposed (e.g., where did they go, what did they do, who did they interact with).
Then prepare a site-specific response action plan addressing cleaning/disinfection as well
as risk communication and medical screening/monitoring of impacted persons.

Medical Screening. Identify and evaluate risk factors associated with the spread of
disease and determine if medical screening is needed or necessary. Evaluate regulatory
requirements, credentials, training and safety considerations for persons conducting the
screening or collecting and reviewing the medical information. Consider legal
implications of documenting any medical data. Incorporate review of screening programs
by medical professionals.

Extended Building Closure. Potential negative environmental health impacts associated
with opening buildings that have been shut down for an extended time (e.g., water
quality, ventilation, moisture/mold concerns, food and chemical expirations) should be
considered and addressed as needed.

Training, Education, and Risk Communication. Consider providing training to support
implementation of infection prevention plans and to manage employee and stakeholder

Hold recurrent townhall meetings. Ensure those communicating are able to respond to

misleading or false information. Provide education regarding personal
infection control practices, as poor practices at home can lead to impacts to other people
and organizations.

We hope these considerations can help you and your organization put in place a plan to
support the safety of your people and stakeholders during this challenging time. We will
continue to provide updates with information and experiences we feel may help. Please
contact us if you have any questions or if our experts can be of assistance in managing
your response.


by Ben Kollmeyer, MPH, CIH

Hung Cheung, MD, MPH, FACOEM

with FACS, a Gold IREM Industry Partner

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